Managing your Documents: Sharing & Collaborating
Take advantage of services that help you share documents securely.
Shared folders on SAS file servers
Ask your LSP to help you setup shared folders on the SAS file servers. Advantages include
Penn's Secure Share
Secure Share service is more secure than sending files as email attachments.
Penn's Secure Space
Secure Space is a web-based service that enables faculty and staff to securely share files with colleagues at Penn and other institutions. It offers a secure, Penn-based alternative to "cloud"-based commercial options such as DropBox.
You can request a Blackboard site to help facilitate projects with complex requirements for collaboration.
Comment, markup, and security features in Office & Acrobat
Adobe Acrobat and Microsoft Office products (Word, Excel, and Powerpoint) include extensive features for review, collaboration and version management.
Collaborating with people outside of Penn
Most secure systems at Penn require users to log in with a PennKey. When you need to work with collaborators from other institutions, it's sometimes possible to have a PennKey created for them so they can log in to Blackboard or other systems.
There are many services provided by commercial companies that let you share and collaborate through the internet ("the cloud" is often used as a metaphor for the internet). Some services are free (e.g. Google Docs, Acrobat.com); others have fees (e.g. Basecamphq.com, Moxy, Jungle Disk). DropBox is a very popular choice.
With these services you are entrusting your information to a commercial provider, and are subject their terms for privacy and security. Many of these terms are in fine print and contain agreements you wouldn't expect.
SAS recommends against using cloud services for sharing documents which contain confidential information or important University data. Reasons include:
Sharing & collaborating can require: