Recommendations for promotion from Assistant Professor to Associate
Professor can be made at any time during a person's appointment as an
Assistant Professor. However, University policy requires that an
Assistant Professor be notified of his or her promotion or termination no
later than the end of the sixth full year of service as an Assistant
Departmental recommendations should reach the Dean's Office no later than
the beginning of the spring term of the sixth full year of service.
Obviously, the department must begin its own review well before that
time. In the event that advice from the department is not received in
time to permit the Personnel Committee, the Dean, and the Provost's Staff
Conference to complete their reviews before June 30 of the sixth full
year of the appointment, the Dean will send a notice of termination to
the faculty member to protect the interests of the School of Arts and
When a qualifying events occurs, the following members of the faculty are eligible for an extension of the corresponding probationary period: (a) non-tenured members of the standing faculty --the tenure probationary period; (b) clinician-educators, members of the research faculty – the promotion review period . The qualifying events that trigger eligibility for an extension are:
- a child is born, adopted, or placed for foster care, into the faculty member's household and the faculty member is the primary or co-equal parental caregiver
- by reason of a serious health condition (as defined in Section 2611(11) of the Family and Medical Leave Act of 1993) persisting for a substantial portion of the period for which the extension is sought, the faculty member is required to act as the primary or co-equal parental caregiver for a child, or the primary caregiver for a spouse, or domestic partner (as defined in the domestic partner benefits policy); or
- by reason of a serious health condition (as defined in Section 2611(11) of the Family and Medical Leave Act of 1993) persisting for a substantial portion of the period for which the extension is sought, the faculty member is unable to perform the functions of his or her position.
In the event that both spouses or domestic partners (as defined in the domestic partner benefits policy) are members of the standing faculty, or clinician-educators, or the research faculty, both spouses and domestic partners are covered by sections A.1 and A.2 of this section.
The length of each extension shall be one year. The faculty member shall complete the Notification of Extension form and transmit it to the Provost’s office, with copies to the department chair and Dean, within one year of the birth, adoption, or foster care placement. Deans and department chairs are responsible for ensuring that all faculty eligible for an extension receive the Notification of Extension form.
Extensions of the tenure probationary period shall be without prejudice to the obligation of the University to provide faculty members with twelve-months' notice of termination.
When a faculty member who has taken an extension under this section is being reviewed for tenure or promotion to associate professor, the dean, in his/her letter soliciting evaluations from external reviewers, should explicitly state that the candidate has taken an extension pursuant to this policy. The dean should further state that the policy of the University of Pennsylvania is to evaluate the productivity of each candidate who has been granted an extension as if he or she had been in probationary status for the normal duration, so that the candidate is not penalized for having received the extension.
Upon being notified of a faculty member’s application for a one-year extension of the probationary period, the University will approve the application unless specific and compelling factors require its denial. The action of the Provost shall be communicated in writing to the faculty member and shall specify the revised date of tenure review and termination date of the probationary period and (in the event that the request is denied) shall specify the grounds for the denial.
For untenured members of the standing faculty on the tenure track, the total probationary period cannot exceed ten years. For assistant professors on the clinician-educator track, and assistant professors on the research track, the total probationary period cannot exceed thirteen years.