University of Pennsylvania School of Arts and Sciences Directories

Payroll Resources for Regional Business Offices

Overview: PennWorks & HR/Payroll User Guide
PennWorks
- Manual
- Glossary
- Training and How-to Documentation
- Setting Up and Maintaining Faculty Records (Information on Bio, Role/Distribution, Faculty Compensation tabs)
- Salary Increase Program (SIP)
- SAS PennWorks and Faculty Compensation Standards
New Hire Information
- Forms and Supporting Documentation
  - US Citizen new hire required documentation includes signed offer/appointment letter, W-4, I-9 (TALX), Employee Information Form, Voluntary Self-Identification Form
  - Foreign/National new hire required documentation (include signed offer/appointment letter in addition to required forms/documents)
    
    Temporary Social Security Number
  - Payroll Forms Library
  - TALX I-9
    
    TALX I-9 Process
    
    List of acceptable I-9 documentation
    
    TALX I-9 Input Information
  - Routing
    
    Payroll forms and documentation for both US Citizen and Foreign/National hires are to be hand-carried to HR Records for processing
  - Direct Deposit
- New Hire Of/Payment - Faculty and Academic Staff
- New Hire Of/Payment - Non-Academic Exempt Staff
- New Hire Of/Payment - Support Staff and Temp Hourly Support Staff
- New Hire Of/Payment - Student Workers
- SAS Human Resources
- SAS Checklist for New Hires who have been entered into Payroll System
- SAS Checklist for Financial Training and System Access
Faculty and Academic Staff Payroll
- SAS Policies and Procedures for Faculty Appointments and Promotions
- SAS Faculty and Academic Staff Payroll Standards
- SAS Guidelines: Leave of Absence (Faculty)
Graduate Student Payroll
- Guide to Graduate Student & Post-Doctoral Appointments
- SAS Graduate Student Stipend Policy
- SAS Graduate Student Appointment Payroll Codes
- SAS Graduate Student Employment Policy
- SAS Graduate Funding System (GFS) (updated manual under construction)
- SAS Graduate Student Payroll Standards
- SAS Graduate Division
Undergraduate Student Payroll
- Academic Year Undergraduate Fellowships
- Summer Undergraduate Research Fellowship Compensation Procedures
- Work Study and Student Workers
Weekly Time Reporting
- Time Reporting Manual
- SAS Weekly Time Reporting Standards
Additional Pay
Other Payroll Processes
- Late Pay/Hand-drawn Payroll Check
  - SAS Late Pay/Hand-Drawn Payroll Check Process
  - SAS Hand-drawn Payroll Check Policy
- Overpayment
  - Overpayment Policy
  - Overpayment Process
Paid Time Off (PTO) for Monthly Employees
Effort Reporting
Payroll Termination
Record Retention and Security
- Keeping Penn Data Safe and Private
- University Records Retention Schedule