University of Pennsylvania School of Arts & Sciences | Finance & Administration | Finance

University of Pennsylvania School of Arts and Sciences Directories

Procurement Resources for the Regional Business Offices

Purchasing Overview - In accordance with University financial policies, all purchases from external suppliers must be conducted via a University purchase order, purchasing card or petty cash.
Purchase Orders - The purchase order (P.O.) is the University's primary authorized buying method. POs are created using the Requisitioner function in Ben Buys and should be used for purchases not completed with a purchasing card or petty cash.
- SAS Purchase Order Guidelines
- University Purchase Order Summary
Purchasing Card - The purchasing card is the University's secondary authorized buying method which as a credit card and is used for routine purchases generally between $50 and $1000.
Springfield Distributors Order Form
Petty Cash - Petty cash funds are used for expenditures in connection with approved University activities under $50 each.
- University Policy
- SAS Petty Cash Procedures
- Audit and Compliance
C-Forms
- Honorarium payment
Purchasing Assets - Assets are non-expendable tangible property with a useful life of more than one year, a cost in excess of $5,000 per item, excluding freight charges and taxes, and for which the University has title.