Facilities Planning and Operations

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SAS Vehicles

The School of Arts and Sciences has two 12-passenger GMC vans,

and two 7-passenger mini-vans.

The vehicles are available for use by University faculty, staff and students for the primary purpose of supporting regularly scheduled classes conducted off campus.  SAS borrowers have priority.  Any other use is at the discretion of the Director of SAS Facilities Planning & Operations.  Anyone borrowing the vehicles must have taken the University’s Office of Risk Management’s driver training course.  Non-SAS borrowers are charged a daily fee for each vehicle, which must be paid by 26-digit code.

Consistent with the University’s sustainability initiatives, 

• We will not lend vehicles for trips to destinations that are accessible by public transportation.

• We will not lend vehicles for numbers of travelers that do not match the size of the vehicles.

• Borrowers who can not be accommodated should see the Transportation & Parking web site -  http://www.business-services.upenn.edu/transportation/services/charter.html

To find out more about the next driver's training course, please email Dominic Johnson

at domjohns@pobox.upenn.edu at the Office of Risk Management. Remember that these classes fill up quickly, especially before breaks and at the end of the terms.

The vehicles are limited to travel within a 100-mile radius of Penn's campus.

Reservations are accepted until two 2 business prior to requested vehicle Use.

There is no online reservation for these vehicles.  Print the Vehicle Use Request Form and fax it to us at 215-573-3166. We need a copy of your driver's license and driver's training certificate from Risk Management, at least 24 hours before your reservation, or your reservation will be cancelled.

Users must also:

1) Return van keys within 48hrs. unless they have semester privileges

2) Fill out the vehicle mileage card and note mileage in/out on the vehicle, and gas level. This card also lists phone numbers of persons to contact in case of emergencies. (SASFPO will reimburse users for gas if the gas gauge is below 3/4 on departure and is returned above 3/4 ).

3) Note any problems with the vehicle on the mileage card.

4) Borrowers who owe past charges for vehicles are ineligible to borrow.

Finally, we request that you and your party drive the van in a safe manner, refill it with the amount of fuel you have used (returning it with 1/2 tank minimum) and keep it clean for the next person.

Please feel free to contact our office to for additional information.

E-mail: sasfpo@sas.upenn.edu or call 215-898-9870.