ÿþ<!DOCTYPE html> <html lang="en"> <head> <meta charset="utf-8" /> <title>Thunderbird 3 and FacStaff</title> <link rel="stylesheet" type="text/css" href="thunderbird3.css" /> <!--[if IE]> <script src="http://html5shiv.googlecode.com/svn/trunk/html5.js"></script> <link rel="stylesheet" type="text/css" href="iehacks.css" /> <![endif]--> <!--[if lte IE 7]> <link rel="stylesheet" type="text/css" href="ie67hacks.css" /> <![endif]--> <style type="text/css"> <!-- #logo hgroup h1 { text-align: center; font-size: 4em; font-family: Arial, Helvetica, sans-serif; } --> </style> </head> <body> <div> &nbsp; </div> <header> <div id="logo"> <hgroup> <h1>Configuring Mozilla Thunderbird 3 for FacStaff</h1> </hgroup> </div> <nav> <ul> <li><a href="#directory">Penn Directory</a></li> <li><a href="#backup">Backup</a></li> <li><a href="#signature">Signatures</a></li> <li><a href="#tweaks">Tweaks</a></li> <li><a href="mailto:jasonrw@sas.upenn.edu">Contact</a></li> </ul> </nav> </header> <div id="content"> <section class="hfeed"> <article class="hentry"> <hgroup> <h2 class="entry-title">Initial Setup</h2> <p>Prerequisites; download and install Mozilla Thunderbird.</p> <p><em>(Images taken from Thunderbird 3.0.4, running on Windows 7 Professional ).</em></p> <!--<h3>Posted by <a class="author" href="#">Johnny</a> on <abbr class="updated published" title="20100228T15:08:00">February 28th</a></time></h3>--> </hgroup> <p class="entry-summary">1. When Thunderbird 3 is run for the first time, a new 'Mail Account Setup' wizard will start. The wizard is new to Thunderbird. Simply, provide the appropriate information and uncheck the box titled 'Remember password'.</p> <p class="entry-summary"><a href="images/00-TB304-Setup.png"><img src="images/00-TB304-Setup.png" width="377" height="121"></a></p> <p class="entry-summary">2. The wizard makes a decent attempt at determining the incoming and outgoing servers for Facstaff, too bad, it guesses wrong. The settings the wizard actually comes up with are for the retired 'Mail.SAS' server. </p> <p class="entry-summary"><a href="images/01-TB304-WrongSettings.png"><img src="images/01-TB304-WrongSettings.png" width="337" height="172"></a></p> <p>3. Click the 'Manual Settings' button and change the servers to the following settings.</p> <p>Incoming server: facstaff.sas.upenn.edu, Port: 993, Connection security: SSL/TLS<br> Outgoing server: facstaff.sas.upenn.edu, Port 465, Connection security: SSL/TLS</p> <p><a href="images/02-TB304-AccountSettings.png"><img src="images/02-TB304-AccountSettings.png" width="376" height="314"></a></p> <p class="entry-summary">The outgoing server settings are toward the bottom right-side of the window and require an extra step to actually edit them.</p> <p class="entry-summary"><a href="images/03-TB304-OutgoingServer.png"><img src="images/03-TB304-OutgoingServer.png" width="325" height="315"></a></p> <p class="entry-summary">4. Click 'OK' twice to end the wizard.</p> <p class="entry-summary">5. Thunderbird will show a prompt asking if it should be the default e-mail program (Yes/No) and if this check should be run every time Thunderbird has started (No).</p> <p class="entry-summary"><img src="images/04-TB304-SystemIntegration.png" width="357" height="232"></p> <p>After that, the familiar password prompt will appear. Enter in you facstaff password and wait a few minutes for Thunderbird to sync the contents of your mail box on the server. </p> <p><a href="images/05-TB304-Password.png"><img src="images/05-TB304-Password.png" width="394" height="184"></a></p> <p>Thunderbird 3 uses a 'global inbox' to organize messages from different e-mail accounts into a single location. Another new feature is the IMAP folder list is automatically subscribed, unlike previous versions of Thunderbird.</p> <p><a href="images/06-TB304-DefWindow.png"><img src="images/06-TB304-DefWindow.png" width="567" height="537"></a></p> <p>&nbsp;</p> <h2 class="entry-summary"><a name="signature"></a>Creating a signature</h2> <p>Signatures have been the weirdest part of how Thunderbird works. Previously, a text file would need to be created, with the signature entered in as the sender would like the recipient to see. This can still be done, but Thunderbird can now accept a signature as input from a field in the Account Settings window.</p> <p>1. Open Thunderbird and go to the 'Tools' menu and choose 'Account Settings'.<br> 2. Select the main area under your e-mail account settings.<br> 3. Enter the signature as you would like the recipient to read it, in the &quot;Signature text:&quot; field. Also, be sure to un-check the box, titled &quot;Use HTML (e.g., &lt;b&gt;bold&lt;/b&gt;)&quot;. The signature would appear as one large paragraph, unless it was formatted as HTML/CSS text.</p> <h2 class="entry-summary"><img src="images/11-TB304-Signature.png" width="649" height="625" alt="signature" longdesc="images/11-TB304-Signature.png"></h2> <p class="entry-summary">Click &quot;OK&quot; to finish.</p> <p class="entry-summary"><br /> </p> </article> <article class="hentry"> <hgroup> </hgroup> </article> <article class="hentry"> <hgroup> <h2><a name="directory"></a>Connecting to the Penn Directory</h2> <!--<h3>Posted by <a class="author" href="#">Johnny</a> on <abbr class="updated published" title="20100228T15:08:00">February 28th</a></time></h3>--> </hgroup> <p>Thunderbird 3 still has the ability to perform directory look-ups via LDAP, just like in previous versions. The procedure for configuring access to the Penn Directory is identical.</p> <p>There are two ways to create a connection to the Penn Directory. The first is to make the connection in Thunderbird's global options and the second is to make the connection from within your account's settings. We will cover the second and probably most common way to connect Thunderbird to the Penn Directory.</p> <p>1. Open Thunderbird and go to the 'Tools' menu and choose 'Account Settings'.<br> 2. Select the &quot;Composition &amp; Addressing&quot; section, under the e-mail account's listing.</p> <p><a href="images/07-TB304-LDAPServer.png"><img src="images/07-TB304-LDAPServer.png" width="551" height="535"></a></p> <p class="entry-summary">3. Select &quot;Use a different LDAP server:&quot;, then click the &quot;Edit Directories&hellip;&quot; button. A window, titled &quot;LDAP Directory Servers&quot;, will appear.</p> <p class="entry-summary"><a href="images/08-TB304-LDAPDirSrvs.png"><img src="images/08-TB304-LDAPDirSrvs.png" width="328" height="315"></a></p> <p>4. Click the &quot;Add&quot; button on this new window. A properties dialog box will appear. Enter the following values for each field.</p> <p>Name: Penn Directory<br> Hostname: directory.upenn.edu<br> Base DN: ou=People, dc=upenn, dc=edu<br> Port number: 389 (default)<br> Bind DN: leave blank (default)</p> <p><a href="images/09-TB304-DSP.png"><img src="images/09-TB304-DSP.png" alt="" width="452" height="308"></a></p> <p class="entry-summary">5. Click &quot;Ok&quot; twice to close the dialog boxes and get back to the Account Settings window. Choose the &quot;Penn Directory&quot; from the &quot;Use a different LDAP server&quot; drop-down box.</p> <p class="entry-summary"><a href="images/10-TB304-PennDirectory.png"><img src="images/10-TB304-PennDirectory.png" width="585" height="564"></a></p> <p> <!--<footer><a href="#">Comment on this (5)</a>&emsp;&bull;&emsp;<a href="#">Tweet this</a>&emsp;&bull;&emsp;<a href="#">Stumble Upon</a></footer>--> The Penn Directory can be queried by entering a name into the &quot;To:&quot; dialog box, in the message composition window, or from the Address Book utility.</p> <hr /><br /> </article> <article class="hentry"> <hgroup> <h2 class="entry-title"><a name="backup"></a>Backup</h2> <!--<h3>Posted by <a class="author" href="#">Johnny</a> on <abbr class="updated published" title="20100228T15:08:00">February 28th</a></time></h3>--> </hgroup> <p>FacStaff is an IMAP e-mail service, which stores message data on the server rather than the user's computer. That does not mean to imply there is nothing that could be potentially lost in Thunderbird if the desktop computer's hard drive were to fail. Thunderbird maintains it's own address book and can store messages, locally, if the user chooses to do so. </p> <p>The MBOX files that make-up a Thunderbird account profile on the file system could easily be copied, but do not make for a solid backup/restore strategy. A fantastic piece of freeware called &quot;<a href="http://mozbackup.jasnapaka.com/" title="MozBackup">MozBackup</a>&quot; is great for making backups of Mozilla Thunderbird and Firefox profiles on Windows computers. I install MozBackup on all allocations computers, I support. If MozBackup is not installed on your computer, it can be freely downloaded from the main <a href="http://mozbackup.jasnapaka.com/" title="Clicky">web-site.</a></p> <p>1. If necessary, download and install the latest version of MozBackup.<br> 2. Before backing-up or restoring Thunderbird, make sure it is closed. Double-click the MozBackup icon to start the program.</p> <p class="entry-summary"><a href="images/13-TB304-MozBackupIcon.png"><img src="images/13-TB304-MozBackupIcon.png" width="97" height="100" alt="MozBackup Desktop Icon" longdesc="images/13-TB304-MozBackupIcon.png"></a></p> <p class="entry-summary">3. MozBackup is small and quick to respond. Click &quot;Next &gt;&quot;.</p> <p class="entry-summary"><a href="images/14-TB304-MozBackupWelcome.png"><img src="images/14-TB304-MozBackupWelcome.png" width="490" height="368" alt="MozBackup-Welcome" longdesc="images/14-TB304-MozBackupWelcome.png"></a></p> <p class="entry-summary">4. The first part of the program asks if you would like to backup or restore a profile from a list of detected programs, listed below. The default selection is to backup the profile for Mozilla Firefox. Choose Thunderbird. If Thunderbird is not detected, close and re-open MozBackup. Click &quot;Next &gt;&quot;.</p> <p class="entry-summary"><a href="images/15-TB304-BackupTBird.png"><img src="images/15-TB304-BackupTBird.png" width="488" height="367" alt="MozBackup-Backup Thunderbird" longdesc="images/15-TB304-BackupTBird.png"></a></p> <p class="entry-summary">5. The &quot;default&quot; profile is what MozBackup wants to copy and the default for Thunderbird installations. Where MozBackup places the backup file is important. It is better to save the backup on a network share, or USB thumbdrive. Storing backups on the machine which is being backed up is never a good idea. Also important, very important, that if your backup contains locally stored e-mail messages, a password be placed on the backup file. MozBackup does not backup the messages on the IMAP server, only local messages.</p> <p class="entry-summary"><a href="images/16-TB304-BackupPassword.png"><img src="images/16-TB304-BackupPassword.png" width="489" height="369" alt="MozBackup-Password?" longdesc="images/16-TB304-BackupPassword.png"></a></p> <p class="entry-summary">6. MozBackup will then ask for what it should back up. The default choices are fine here, but if a large amount of mail is stored locally, the unchecked option of &quot;Account settings only&quot; may be good to keep the backup size small.</p> <p class="entry-summary"><a href="images/17-TB304-ComponentsSelection.png"><img src="images/17-TB304-ComponentsSelection.png" width="485" height="365" alt="MozBackup-Choices" longdesc="images/17-TB304-ComponentsSelection.png"></a></p> <p class="entry-summary">7. Doing it! The backup process may take a few moments, so be patient and let the program finish on it's own.</p> <p class="entry-summary"><a href="images/18-TB304-BackingUp.png"><img src="images/18-TB304-BackingUp.png" width="489" height="367" alt="MozBackup-Progress" longdesc="images/18-TB304-BackingUp.png"></a></p> <p class="entry-summary">&nbsp;</p> <h2 class="entry-summary"><a name="tweaks"></a>Thunderbird Tweaks...</h2> <p>Thunderbird has grown into a fully-featured e-mail application, and as such offers numerous settings. Some of the best settings that work for me are listed below.</p> <p><strong>HTML email vs. Plain-Text email.</strong> HTML email incorporates web graphics, text settings and web technology (like Adobe Flash). Though pretty, HTML email is slow and always a vector for email-based malware attacks. I do not use HTML formatting for any of my e-mail, and opt for Plain-Text. To disable the default settings of HTML e-mail and use only Plain-Text e-mail, perform the following.</p> <p>1. Open Thunderbird and go to the 'Tools' menu and choose 'Account Settings'.<br> 2. Choose the &quot;Composition and Addressing&quot; settings, under the mail account's listing.<br> 3. Uncheck the box titled &quot;Compose messages in HTML format&quot;. The next message composed will be in plain text. </p> <p class="entry-summary"><a href="images/19-TB304-HTML.png"><img src="images/19-TB304-HTML.png" alt="Disable HTML e-mail" name="html" width="653" height="634" id="html" longdesc="images/19-TB304-HTML.png"></a></p> <!--<footer><a href="#">Comment on this (5)</a>&emsp;&bull;&emsp;<a href="#">Tweet this</a>&emsp;&bull;&emsp;<a href="#">Stumble Upon</a></footer>--> <br /><hr /><br /> </article> </section> <aside> <h2>Tutorial Links</h2> <ul> <li><a href="http://www.mozillamessaging.com/en-US/thunderbird/">Thunderbird Home</a></li> <li><a href="http://www.sas.upenn.edu/computing/help/facstaff/client_settings/thunderbird">Official SAS Tutorial</a></li> <li><a href="http://mozbackup.jasnapaka.com/">MozBackup Home</a></li> <li><a href="http://www.sas.upenn.edu/~jasonrw/facstaffcon.html#TBird">For Older Versions of Thunderbird</a></li> </ul> <br /> <h2>FacStaff Links</h2> <ul> <li><a href="http://www.upenn.edu/computing/">Penn Computing</a></li> <li><a href="http://www.sas.upenn.edu/computing/">SAS Computing Home</a></li> <li><a href="https://webmailfs.sas.upenn.edu">FacStaff Webmail</a></li> <li><a href="http://www.sas.upenn.edu/facstaff/services/">FacStaff Services</a></li> <li><a href="http://www.sas.upenn.edu/computing/help/facstaff">FacStaff FAQ</a></li> <li><a href="http://www.sas.upenn.edu/computing/help/facstaff/password_reset">Reset FacStaff Password</a></li> </ul> <br /> </aside> </div> </footer> <footer id="main-footer"> <section id="footer-1"> June 12, 2010 </section> <section id="footer-2"> </section> </footer>