The rules and regulations governing degree requirements and academic policies and procedures are listed in the Graduate Catalogue.
The offices of the individual graduate programs are responsible for maintaining and updating the student academic records on file in the Office of the Graduate Division of the School of Arts and Sciences. Thus, graduate chairs and graduate group offices serve as the primary student contact for almost all academic record keeping. The most important exception is course registration which students do by PennInTouch.
Records on grade changes, approvals of transfer credit, and the satisfaction of degree requirements are submitted by graduate groups to the Office of the Graduate Division of the School of Arts and Sciences. Students must contact their graduate chair to arrange for a leave of absence, withdrawal, or readmittance, and to transfer within the University from one graduate group or school to another. The Office of the Graduate Division of the School of Arts and Sciences processes these changes in student status, but all petitions and approvals originate at the graduate group level.
Graduate students who have a concern about a course should discuss the matter first with the instructor and then with the graduate chair. Concerns about a matter related to the degree program, rather than a specific course, should be discussed with the graduate chair. Students whose problems remain unresolved may discuss them with the Associate Dean for Graduate Students. Consult the graduate chair and business administrator of your graduate group for further information. Or get further details here about:
- course registration
- change of grade
- transfer credits
- completion of degree requirements
- leave of absence or withdrawal
- change of graduate group or school division