Given the growing spread of COVID-19, expanded travel restrictions aimed at containing the virus, and the general uncertainty regarding timelines for the lifting of travel restrictions, the School of Arts and Sciences has decided to suspend all Penn Summer Abroad programs for summer 2020.
If you have been admitted to a 2020 Penn Summer Abroad program, this section provides you with information about the forms and processes you need to complete and submit.
Committing to your program
If you are accepted into a Penn Summer Abroad program, you have two weeks from the date of your decision letter to commit to your program. To do so, please log into your application and click the “commit” button. Once you have committed to the program, you are required to submit a $500 non-refundable deposit to Penn Summer Abroad, and you will be subject to all withdrawal policies, which can be found in the Penn Summer Abroad Student Handbook below. Your commitment is not complete until your deposit is received. Deposit checks should be made out to “The Trustees of the University of Pennsylvania.”
If you are unable to commit within the two-week timeline, your acceptance remains active, but your spot in the program is not held. Should you decide that you wish to participate in the program after the two-week window, please contact the Penn Summer Abroad office (email@example.com) to inquire if there is still program capacity. If there is availability in the program, you may then log in to your application and click the “commit” button. Upon committal to the program, you are required to submit a $500 non-refundable deposit and are subject to all deadlines and withdrawal policies and fees.
If you are awaiting a decision regarding the William A. Levi Travel Fellowship before committing, please contact us via e-mail at firstname.lastname@example.org. We will hold your spot until the fellowship recipients are announced. If you receive and accept a fellowship, that will be considered your deposit and program commitment. If you do not receive a fellowship, you may maintain your committed status by submitting your $500 deposit. You also have the options of having your status returned to accepted or withdrawing completely.
If you are placed on a waitlist due to a program's reaching capacity, Penn Summer Abroad will notify you of any changes to your status if space becomes available.
If you do not intend to commit to your program, please log back into your application and click the “decline” button. Doing so will officially withdraw your application.
The final committal deadline for ALL programs is April 17, 2020.
Penn Summer Abroad Student Handbook
For more on withdrawal policies and fees, pre-departure information, academic policies and health and safety while living abroad, download and review the Penn Summer Abroad Student Handbook (PDF).
Travel preparations checklist (PDF): This is a general list of things to consider and the tasks you need to complete before the start of your program. For any country-specific questions, please contact your program director or refer to the Penn Summer Abroad Student Handbook above.
After you have committed to your program, you will be asked to submit several post-decision forms. All general Penn Summer Abroad documents will be submitted through Passport. Upon committal to a program, you will also receive an invitation to your program’s Canvas page. There you will find required program-specific pre-departure forms, requirements, and communications.
All students participating in Penn Summer Abroad are required to submit/complete the following before course registration:
- Penn Summer Abroad Health Disclosure Form
- Program Agreement and Limits of Liability Waiver
- Penn Summer Abroad Signature Documents: Review and sign off on any signature documents found in Passport.
- Copy of your passport: Upload a clear copy of the first two pages (with your picture, personal information, and signature) as a .PDF or .JPG file to Passport. Please ensure that all numbers and text are visible in your scan.
- Program-specific forms: Some programs may require additional forms. These may include but are not limited to vendor-specific forms for homestay/housing preferences, additional health information, and additional contracts/waivers. These forms can be found on your program-specific Canvas site.
Refer to your acceptance letter for the deadline of when the forms must be submitted to Penn Summer Abroad.
Complete after course registration, confirming air ticket—no later than two weeks prior to departure.
- MyTrips: After completing the above requirements, Penn Summer Abroad will register you for courses and add you to Penn’s International Travel Registry MyTrips. You will receive an email notification to create your profile. Penn uses MyTrips to facilitate assistance in case of emergency. Please create your profile in MyTrips to ensure the University is aware of your location abroad should an emergency arise.
Registration in MyTrips will activate your International SOS insurance.
During the period of the program, visiting students are considered Penn students. You are advised to become familiar with Penn policies as they do apply to you during this period.
After submitting your statement of committal, you receive a letter from the Office of the University Registrar with instructions and a setup code to create your username or PennKey. A PennKey is required to participate fully in the Summer Abroad program. Your PennKey also provides you with access to your Penn e-mail account, protected electronic resources—including your student account and grades—and Penn's library resources. Once you have a PennKey, enter your contact information, specifically an e-mail address, into the Penn Directory to receive all necessary communications. For more information about setting up your account, visit the Newly Admitted Students page on the College of Liberal and Professional Studies website.
The following information will help you as you're planning your travels abroad: