Dear Penn
Faculty and Staff Members:
Prior to the
electronic payment of compensation, pay was predominantly made by check and the
checks were then manually distributed across campus. To ensure timely check
distributions before Thanksgiving and the Special Winter Vacation, a special
process was developed to issue checks earlier than the normal schedule. A
recent review of this special process indicated that it often required
substantial subsequent adjustments because the pay was estimated. This often
created confusion for employees.
In our current
process, the use of direct deposit and pay cards in lieu of checks has
eliminated the risk of untimely payment distribution.
Moving forward,
the University will follow the normal payment schedule in the weeks before
Thanksgiving and the Special Winter Vacation.
Timing and
Awareness
While the
actual dates are a minimal change, we understand that any adjustment to the
timing of your pay may impact you and your household. Penn is communicating
this change now so you can plan in advance. For weekly paid staff, the
Thanksgiving week and the fourth pay in December both move from Wednesday to
Friday. For monthly paid faculty and staff, the pay moves to December 30.
Additional
Benefits of a Normal Compensation Payment Schedule
You will now
receive regular, steady payments based on your actual work, week-to-week or
month-to-month, regardless of the season. This payment schedule eliminates the
two- or six-week gap in paycheck payments.
Late Fall
and Winter Compensation Payment Schedule
|
|
Weekly
Paid Staff
|
Monthly
Paid Faculty and Staff
|
|
November
|
Thanksgiving
week payment date: Friday, November 25, 2016, the day after Thanksgiving
|
Payment date:
November 30, 2016
The schedule
change does not affect payments for this month.
|
|
December
|
Weekly
payments throughout the month on Fridays, beginning December 2,and
ending December 30,,2016
|
Payment date:
December 30, 2016
|
|
January
|
Weekly
payments throughout the month, beginning January 6, 2017
|
Payment date:
January 31, 2017
The schedule
change does not affect pay for this month. |
This change to
the payment schedule is grounded in thorough research and attentive discussions
with Business Administrators and others across the University schools and
centers.
If you have any
questions, please contact the Payroll help desk at 215-898-6301 or payroll@exchange.upenn.edu.
