The dossier presented to the Dean should contain all of the following
items in the order listed. The pages should be numbered consecutively.
Page numbers are then entered on the table of contents on the cover
sheet. Before the dossier is paginated, it is advisable that a copy be
reviewed for technical details by the Dean's Office.
- Chair's Letter
The evaluation of the candidate by the department should be
summarized by the Chair in a covering letter that indicates the
candidate's present status and comments in detail on his or her promise
and, if appropriate, his or her past record as a scholar and teacher. A
statement of the academic program of the department and the candidate's
relationship to it should be included, along with an estimate of the
importance of the appointment of this candidate to other programs in SAS
or in the University. The letter should indicate clearly what priority
this appointment has within the department, and what competing priorities
have been set aside to make this appointment. The candidate should be
ranked (with specific comparisons) among several possibilities, including
the two best candidates in the affirmative action pool.
The formal vote of the faculty on the candidate must be stated
explicitly in the Chair's letter. Positive votes, negative votes,
abstentions, and absences must all be included in this statement. No
dossier will be considered by the Personnel Committee if it lacks an
explicit statement of the formal vote. Minority opinion (including
differences over the field selected if that is an issue apart from the
selection of the candidate) should be expressed in writing, either in the
Chair's letter or in a separate letter written by another faculty member
selected by the Chair. Faculty members on leave or temporarily absent
should be given an opportunity to express their views.
- Curriculum Vitae of the Candidate
The basic document for presentation of the candidate for
appointment is a curriculum vitae (usually prepared by the candidate)
which sets forth the essential facts concerning the candidate's
educational background, teaching experience (including courses taught with
number of students, dissertation supervision, and graduate student
placement), scholarly activities and honors, public service and other
relevant activities, research grant history, and a bibliography of
published works. It is often useful, particularly with senior
appointments, to have a brief synopsis of the candidate's career.
Candidates must provide inclusive pagination for all
bibliographical citations in the curriculum vitae (exact page numbers for
articles, number of pages for books and monographs). In addition, the
Chair should annotate the curriculum vitae or append to it a statement
that will enable readers of the dossier: (1) to distinguish the journals
in which the candidate's work appears that are refereed from those that
are not; and (2) to identify the writings that are primarily by the
candidate in cases of multiple authorship. The Chair should identify the
most significant scholarly journals in the field and indicate the protocol
for the field with regard to the order of names on jointly authored
Include all professional reviews of books written by the candidate since
his or her last review.
When a candidate for appointment has, had, or will have grant support
from outside agencies, the Department should use SAS Forms 99-28, 99-29,
and 99-30 to elaborate.
- Personal Statements
The candidate is encouraged to provide a personal statement(s)
detailing research, teaching, and service approaches and goals.
Typically, this statement-or these statements-greatly strengthen the
understanding of the candidate in the various stages of review.
- Teaching Chronicle (SAS Form 99-15)
- Evaluation of teaching
Since candidates for new appointments to the faculty will come
from varied previous institutions, there is no standard approach to
teaching evaluation. In the case of a person who recently completed
professional training, a summary by the Chair may be the only supporting
material available, although any evidence from graduate student teaching
should be included.
- Faculty Distribution by Rank (SAS Form 99-16)
The Dean's Office will check this summary of faculty in the
department against its own records to ensure accuracy. (List Standing
- Letters from University Faculty
Letters of evaluation of the candidate by the faculty of the
recommending department must be submitted by the Chair as part of the
proposal. Where the candidate's field overlaps with the specialties of
members of other departments or schools in the University, letters from
these members of the faculty should be included, too. The report of a
departmental committee may be substituted for individual letters from
- External Letters
- Non-tenured Appointments -- The dossier should
contain at least three letters from individuals outside the University.
These letters should include, if appropriate, letters from the Chair of the
candidate's current department and the candidate's thesis advisor.
- Tenured Appointments -- The approved list of
external reviewers and one sample of the Chair's standard letter
requesting the reviews should precede any letters. Non-respondents
should be noted. The letters from the
approved list should be included in the order in which the names appear
on this list. Other external letters may be included after those on the
approved list. If these latter letters are to be given any weight
whatever, some indication of the credentials of the reviewers and of the
circumstances under which they appear should be included.
- In addition to the above listed items for the dossier, the
department must also submit one copy each of Documentation of Affirmative
Action Procedures (SAS Form 99-3) and Certification of English Language
Fluency in the Classroom (SAS 99-6).